how to use microsoft office to make labels

How to use microsoft office to make labels how to#
How to use microsoft office to make labels full#

In the new menu that appears to the side of the first menu, navigate to the color category you want to add and click to select it.

From that menu, scroll down to Categories.

With the message highlighted, right click to show a new drop-down menu.

Navigate to your Outlook inbox, and click on the message you want to categorize.

How to use microsoft office to make labels how to#

How to add color Categories to Outlook messages It's also easy to add color categories that aren't set as your Quick Click default to messages in your Outlook inbox.

And if you want to remove a Quick Click category, just again click the box in the Category column for the message you want to de-categorize to remove the color label.

How to use microsoft office to make labels full#

You can also right-click on the small box in the Category column to access the full Categorize menu and modify categories of your Quick Click default.The default color will appear in that box, and the message will be categorized appropriately.

To quickly add your Quick Click color to messages in your inbox, navigate to your inbox, locate the Category section or column, and click the empty box next to the message you want to categorize with Quick Click. If you ever want to change your Quick Click color, just repeat these four steps.Click OK to save your Quick Click selection.In the Set Quick Click box, open the drop-down menu and choose the category you want to set as your default Quick Click Category. Within the Categories drop-down menu, scroll all the way to the bottom of the list and click Set Quick Click On your Outlook Home tab, navigate to the Tags section (it's the fifth section from the right) and click Categorize.If you use one category more often than any other, you may want to add it to your 'Quick Click' function, which sets that color as your default Category. How to add color Categories to Outlook messages using 'Quick Click' (Note: You can add more than one Category to a single message, and all categories you apply attach to future contributions to the email chain - replies and forwards, for example.) Start typing your new name, and it will appear next to the Category you want to edit.Ĭlick OK to save the name of your new Category.Īfter you've created and customized your Outlook category list the way you want it, you can begin adding color Categories to messages, in a few different ways.In the Color Categories box, click on the Category you want to rename to highlight it.In the pop-up box, scroll down to the bottom of the list and click All Categories.How to rename an existing Outlook Category If you'd rather customize the existing default Categories in Outlook, or change the name of a Category, use the following process. Click OK again on the Color Categories box to save your new category.Click OK to close the Add New Category box.You can use Outlook category keyboard shortcuts to quickly add color categories to messages in your inbox.Leave that menu with the default value of (None) if you don't want to use a shortcut. Add a shortcut key for your Category using the Shortcut Key drop down, if you want to use one.Choose a custom color from the Color drop-down menu.In the Add New Category box, add a custom name for your Category by typing the text in the Name field.In the pop-up box, scroll down to the bottom of the list and click All Categories.Ī box labeled Color Categories appears, and you should click the box for New along the right side.

How to sort your Outlook inbox by Categories.How to add color Categories to Outlook messages.How to add color Categories to Outlook messages using 'Quick Click'.How to rename an existing Outlook Category.To use Outlook categories effectively, you must first create a new category or customize an existing one, then assign a category to a message or messages, and finally, you can sort your inbox by Categories to view all tagged messages. If for example, you're a tech blogger, you could create a 'Potential Story Ideas' category and then tag relevant press releases, pitches or messages from possible sources in that category for easy access in the future. Outlook Categories let you assign colors to certain messages, so they stand out in your inbox, and so you can quickly group and view all the messages assigned to a category.